White Paper: Document Compliance Management Ushers In A New Order

A frequently unaddressed challenge is that companies' most confidential documents are often those that travel the most outside the enterprise. Business depends on sharing information in collaborative processes like coordination among board members; working with research, supply and distribution partners; and communications with outside experts such as external counsel, consultants, auditors and regulatory authorities. However the more a document has to be accessed outside the corporate network, the greater the risk of leakage, so a company's most sensitive documents are at much greater risk than other documents.

Email continues to be the most common method used for information sharing and communication. Organizations tend to collaborate through this ubiquitous technology, sending emails to their employees, partners, suppliers and customers. These emails, of course, include content, attachments and links, some of which contain sensitive information.

To supplement email functionality, individual departments sometimes acquire Cloud-based collaboration applications, often without advice from corporate IT on the selection, vetting or implementation of these services. These systems provide rudimentary content storage, distribution and work flow that email lacks.