Don't Supersize, Optimize: New Strategies For Document Management Solutions

By Dan Waldinger, Director of Marketing, Solutions & Services, Brother International Corporation

All businesses relentlessly seek new strategies to reduce costs and increase productivity. Every dollar saved goes back to the bottom line to fuel growth. Costs can be recovered in many areas across the business.

One of the most common sources of unnecessary spending is found in the misallocation of office technology. Hidden losses can occur with underused printers, multifunction printers (MFPs) and document management systems. This has a number of cost and productivity implications that can be easily remedied by identifying these underused devices and deploying printing and input resources more effectively.

Hardware resellers, managed services providers (MSPs), and others can seize this opportunity and provide guidance to their clients by showing them how and where their printing infrastructure can be improved.

The primary culprits of organization inefficiency include the following:

• Reduced Demand For High Capacity Machines. Studies show a steady decline in printing. Many organizations have MFPs capable of printing at least 100,000 pages per month. However, data shows that many typically print no more than 10,000 pages per month. This 90 percent underuse wastes valuable capital.

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